AV & Technical Requirements
Everything your AV and event team needs to set Joanne up for a flawless session — in person, virtual or hybrid.
A little preparation makes all the difference. Share this page with your AV supplier or venue, and let me know in advance if anything here can't be met so we can find an alternative together.
In-person events
- I present from slides in 16:9 widescreen format, provided in advance.
- I require a clip-on (lavalier) or headset microphone — I do not use handheld mics.
- A confidence monitor or lectern showing my slides is strongly preferred.
- A projector and screen, TV monitor or display suitable for the room, format and audience size.
- For larger audiences or conference rooms: a public address (PA) system, and for keynotes a presenter-view monitor and — where possible — a countdown timer.
- Stage lighting that does not blind the speaker.
- A quiet space to prepare beforehand (a dedicated green room isn't required).
- I prefer to use my own laptop and slide clicker via HDMI; VGA plus audio can be accommodated by prior arrangement.
Online & virtual events
- I present from a professional broadcast setup — HD camera, studio lighting and microphone.
- Compatible with all major platforms, including Zoom, Microsoft Teams, Webex, Google Meet, Hopin and ON24, and most other event platforms.
- I can host sessions of up to 500 on Zoom and 100 on MS Teams, subject to the licence and technical arrangements available at the time of delivery.
- I join a platform test at least 30 minutes before the event goes live.
- Please provide platform host/co-host access or a dedicated event liaison on the day.
- For non-standard platforms, please provide the licences, access permissions and technical support required.
- Interactive tools I can build in on request: Mentimeter, AhaSlides, Slido, Miro, Google Jamboard, Google Docs/Sheets and Kahoot!.
Slides & presentation format
- Slides are formatted as 16:9 widescreen as standard; 4:3 can be accommodated by prior arrangement.
- Format conversion, alternate templates or client-branded templates may incur an additional charge.
- Where slides are supplied to you, they are usually provided in Microsoft PowerPoint (.pptx) together with a PDF, unless agreed otherwise.
- Where sharing is agreed, please distribute the PDF version; PowerPoint files must not be shared or published without prior written permission.
What we provide
- Laptop and slide clicker (HDMI output) for in-person delivery.
- Professionally formatted 16:9 slides.
- A full broadcast-quality setup (camera, lighting, microphone) for online delivery.
- PDF copies of slides or materials for delegates where the proposal states this.
What you provide
- A projector and screen, TV monitor or display suitable for the room and audience.
- For larger rooms: a PA system with a lapel or headset microphone; for keynotes, a presenter-view monitor and, where possible, a countdown timer.
- Audio capability for any multimedia content.
- A reliable internet connection for presenter use and audience interaction (QR codes, live polls, quizzes).
- Any venue, platform or technical arrangements needed to support agreed access requirements (microphones, captions, hearing loops, accessible seating, step-free access, suitable room layout).
- For workshops: flipcharts and whiteboards, marker pens, ballpoint pens, sticky notes, and colour-printed delegate materials where agreed.
Recording & replays
Recording of any session — audio or video — requires prior written agreement and is charged at 2× the base engagement fee for internal use; public or commercial distribution requires a separate licensing agreement. This also applies to AI note-takers, transcription bots, meeting assistants and automated summaries, unless agreed in advance or needed as an access adjustment. Photography during a session is welcome, provided it doesn't disrupt the audience. See Rates & Fees and Our Expectations for full detail.
Accessibility
Please tell me in advance of any access requirements for your audience so we can plan the right arrangements — captions, hearing loops, accessible seating, step-free access or timing and format adjustments. See my Inclusive Access Policy and Reasonable Adjustments Policy.
Anything unclear or hard to meet? Get in touch and we'll sort it out well before the event.